ASHM - Conference Management Services

Conference Management Services

We provide high-quality, value-for-money professional conference management services for organisations and government departments in the scientific and health care sectors. Being an association in the health sector ourselves, we understand the industry, the people and the target markets. With almost 30 years of combined conference management experience, we have the skills, knowledge and technical expertise to manage highly successful conferences. We pride ourselves on providing the right mix of education, excitement and entertainment to delegates whilst working behind the scenes and letting our clients shine bright. We provide sound advice and collaborate closely with clients to ensure conference goals and objectives are met.

Benefits of choosing ASHM
Services Provided
International Conference Bidding Advice
Conference Team
Conference Feedback
Training Room Hire
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Benefits of choosing ASHM

The benefits of selecting the ASHM Conference Team for your conference include:

A conference management team that is Not Profit Seeking or looking for personal gain but is interested in developing the health sector

Conference Organisation Knowledge and project management skills required to run a successful conference that will run according to a project plan, be on or under budget and meet all the required objectives. ASHM Conference and Events Division is backed up by a fully established Society headquarters office, comprising of 25 staff with in-house IT, website, accounting and design capabilities. Division Manager, Nadine Giatras is an Accredited Meetings Manager recognised by Meetings and Events Australia (MEA)

Our specialised team is focused on running only selected meetings within the health and related scientific sector and can devote the required time, skills and knowledge to producing your event. We Understand the Sector, people and associated target markets to meet their needs through experience in organising a range of related conferences and has an existing Database of more than 20,000 Contacts

Established Good Links with Medical Organisations and an understanding of how to best meet their needs

History of working with Government Departments in delivering resources, courses, events and other projects and at all times meeting the required project and financial criteria and reporting guidelines

A Commitment to helping you to achieve your goals and objectives through:

Retention of Conference Intellectual Property
Ensuring the conference maintains its Own Identity at all times with specific email, website and bank accounts
Negotiation of best prices and service from third party service providers
Assistance in the implementation of Long Term Conference Plans, assessment and procedures
Provision of Advice and Consultancy on all aspects of conference management to ensure the best possible outcomes

Excellent reporting and financial management skills as we undergo Stringent Auditing and Reporting requirements for our not-for-profit and charitable status and as ongoing benefactors of government funding

All these benefits in turn provide benefits to your members and can only serve to improve your organisation and the quality of its activities and the health sector as a whole.

ASHM Services

ASHM's 'Not for Profit' status ensures our focus remains on developing links and strengthening our support to the health sector rather than on financial gain. We offer a range of conference management services which can be tailored to meet your needs.

They include:

Secretariat/Administration Services
Project Management - Timetable and Planning Schedule
Registration & Delegate Services
Budget & Financial Management
Venue Management & Catering
Production & Audiovisual Coordination
Promotional Material - printing and publishing
Marketing & Promotion
Website Management
Abstract and Paper Management
Program Planning and Speaker Coordination
Invited Speaker Management
Poster Display Coordination
Delegate Satchels and Accessories
Social Program Development
Sponsorship
Trade Exhibition Management
Accommodation Coordination
Tour, Travel, Airlines (Accompanying persons program)
Onsite Management
Conference Evaluation and Reporting

Our dedicated team gains satisfaction in delivering a professional conference management service which includes extensive consultation and total support of clients and their events.

International Conference Bidding Advice

Working with the Convention Bureau of your chosen destination and the local host, we ensure that a comprehensive bid document is produced highlighting the destination's appeal and facilities. We tie this in with relevant information about your organisation and the conference.

'I have been involved in the organisation of a number of national scientific conferences over the past fifteen years and I can, without hesitation, say that the ASHM management was the most efficient, thorough and professional group that I have worked with. Throughout the process, levels of communication, negotiation and financial management were exemplary.'

Professor Frank Bowden, Professor of Medicine, Australian National University Medical School

Conference Team

The Conference Team is a current member of Meeting Events Australia (formerly 'MIAA') and Professional Conference Organisers Association (PCO). With highly experienced conference staff and the latest technology, we have all the knowledge and skills that are essential to provide excellent professional conference or project management.

The Division is led by Nadine Giatras, accredited MEA Meetings Manager, and has a significant working knowledge of the meeting industry, industry products, venues, services and new developments. We strive towards continual improvement through implementation of current products and technology.

The Conference Team comprises of:

Nadine Giatras	Division Manager
Nicole Robertson	Senior Project Officer
Vanessa Towell	Project Officer
Pollyanna Strauss	Project Officer
Nicola Tatham	Project Officer
Rosie Campo	Support Project Officer
Ryan Boland	Conference Assistant

Please contact us to receive a full tender or quote to manage all or part of your conference/event management requirements.

Conference Feedback

The ASHM Conference and Events Division values your input and feedback regarding any meetings and/or conferences you have attended, both those run by the ASHM Conference team and others. Your input and feedback on interesting and novel ideas will help us to organise successful conferences year after year and increase attendee numbers.

Please take a moment to fill in the Conference Feedback Form and fax to ASHM on 02 9212 4670. You need only complete the sections of the form that are relevant to you.

Download: Conference-feedback-form [20kb]

Training Room Hire

Our offices at 46-56 Kippax Street, Surry Hills have a purpose-built training room with a state-of-the-art video teleconferencing system. This room is available for use by members free of charge for sector-related meetings and activities. It can accommodate up to 50 attendees in lecture style, 36 attendees cabaret style and 24 in boardroon style. The room has a data projector, electronic white board and other regular facilities. We can also provide limited break-out space on weekends.

The Conference, Sponsorship and Events Division can assist you with catering and other details. There is a fully equipped kitchen for tea, coffee and refreshments. ASHM can assist with some of your meeting activities, but this will be on a fee for service basis. For more detailed information, or to make a booking, please complete the booking form below.

Download: ASHM-training-room-form.pdf [2321kb]

More Information
Conference, Sponsorship & Events Division
Australasian Society for HIV Medicine
Locked Bag 5057
Darlinghurst NSW 1300
Ph: +61 2 8204 0770
Fax: +61 2 9212 4670
Email: Conference Info

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Conference Management Services | Last Updated Thursday, August 19, 2010