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Our Conference Services

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​ASHM is the Winner of many Meetings & Events Awards

​​​​​​​​​​If you are  planning a conference,  we offer experience and support — from basic administrative services to major international conferences.

Our flexible packages give you the freedom to choose as many or as few of our services as you like.

ASHM Conference and Events Division was inducted in the National Meetings & Events Australia (MEA) Hall of Fame Award for 'Best In-House Meetings Management Department' (2016 - 2019).

Conference Management

We offer full-service conference management for a number of organisations. Services include:

  • Timetable and planning schedule
  • Event marketing
  • Sponsorship
  • Trade exhibition management
  • Secretariat/administration services
  • Risk management and quality control assurance.

Event Administration

If you require event administration, our team has the skills and experience to provide any requirementfrom block accommodation bookings to international scholarship visas.

We can help you with:

  • Accommodation coordination
  • Registration and delegate services
  • Travel
  • Venue and catering
  • Social program development and coordination
  • Scientific program support
  • Onsite management
  • Delegate communications

Financial Management

Responsible financial management is integral to the planning and success of your conference. We give our clients access to all accounts, invoices and records any time they need. Post conference, we are also happy for you to arrange an external auditor to audit the account.

We have extensive experience in low-budget conferences ensuring we deliver cost-effective programs and social events within budget constraints, while maximising income through sponsorship approaches and delegate marketing.

Staff and Keypad Hire

If you have already organised your conference, but need extra staff, we can provide onsite staffing.

Keypads are electronic devices that take an accurate pulse of the crowd.

Delegates to a conference can use our wireless keypads to vote, answer multiple choice polling questions, or supply other realtime information during a presentation or session.

 We can supply keypads for hire.

Teleconferences

If you are seeking a location to run a teleconference, our offices in Surry Hills have a purpose-built training room with a state-of-the-art video teleconferencing system.

The room is appropriate for groups of around 30 people, dependent on the setup required.

Marketing and Graphic Design

With an in-house graphic designer and an extensive network to call upon, we can deliver professional marketing materials, including:

  • Event branding
  • Event website
  • Marketing collateral (e.g. registration brochures, sponsorship proposals, promotional postcards, signage)
  • Email marketing and campaigns

Media and Public Relations

Our experienced communications professionals will get media to your conference, and the quality of coverage you expect.

We also offer a range of communications services that harness the latest media tools to engage your audience and encourage participation and information sharing. See the ashm media page for more details.

  • Media relations
  • Press conferences
  • Onsite media coordination
  • Onsite communications
  • Social media strategy 

Online Communications

A good website combined with a social media strategy can work wonders in both encouraging greater delegate engagement and reaching out to an audience beyond those who attending in person.

With dozens of conference websites under our belt and experience using social media to reach medical and scientific audiences,  we can deliver a package that gets results.

Our expertise encompasses:

  • Website design and maintenance
  • E-newsletters
  • Virtual Conference (Webcasting, SlideShare, E-posters)
  • Social networking (Facebook, Twitter, Linkedin)

International Conference Bidding Advice

Working with the Convention Bureau of your chosen destination and the local host, we ensure that a comprehensive bid document is produced highlighting the destination's appeal and facilities. We tie this in with relevant information about your organisation and the conference.

Contact Us

To discuss your event and how we can help, please get in touch.

ASHM Conference and Events Division
LMB 5057
Darlinghurst
NSW 1300

Direct Phone:  +61 2  8204 0772 

Main Phone:  +61 2  8204 0770

Email: conferenceinfo@ashm.org.au

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